Create an accessible PDF in Microsoft Word
Before you begin
Before you start the process of making an accessible PDF from a Microsoft Word document, make sure that you're using the most current versions of Microsoft Office or Office 365 and Adobe Acrobat.
Additionally, you'll need to make sure the Word document is accessible; see Run the accessibility checker in Microsoft Word.
Export a Word document to PDF
Once you have an accessible Word document, export it to a PDF in a way that preserves the accessibility features of the document. These features include the heading structure, alternate text for images, and the markup that identifies lists, tables, document language, and any other content relating to the document's accessibility.
Do not use Word's
option, because this does not create accessible PDFs. Also, avoid using tables in Word documents that will be saved as PDFs, because tables in Word pose accessibility problems when converted to PDF.
To export a Word 2016 document to PDF using Windows:
- In the ribbon, click the
tab, and then select .
- In the "Save Adobe PDF File As" window, in the "File name:" text box, enter a name for the PDF. Choose where you want to save the file.
, and make sure is checked. Click .
to save your file as a PDF.
To export a Word 2016 document to PDF on a Mac:
, and then click .
- Type the file name in the "Save As" text box, and choose where you want to save the file.
- From the "File Format" drop-down menu, select
. This ensures the PDF is tagged.