Google Slides has several tools available to use while you are in presentation mode. A few of these tools are primarily designed for environments with multiple displays. (Multiple displays means the presenter has access to two or more monitors.) These presentation tools work best if the displays are not mirrored meaning what is displayed on one screen is not the same as what is being displayed on the other. In this lesson, we will go over the tools that use more than one display.
Copying the practice presentation
If you are beginning this course at this point, you will need to copy the presentation to your Google Drive.
NOTE: If you have been working through the course, your file should be up to date and you will not need to copy the practice presentation. You can move ahead to Opening the presentation view.
- To begin copying the practice presentation, click the following button:
The file begins to open in a web browser. Before the presentation will open and can be edited, we need to make a copy of it.
- To copy the presentation file,
A copy of the file is now open and, by default, is saved in your Google Drive. The filename now has the words "Copy of" at the beginning.
Opening the presentation view
Let's start by switching to presentation view so we can see the various presentation tools available.
- To open the presentation view, in the upper right corner,
The display changes and you see the full screen view.
There is a toolbar towards the bottom of the screen.
The navigational tools, as well as the Pointer and Captions tools, were discussed in Google Slides: The Basics Part 1. This lesson will cover the Q&A and Speaker Notes tools.
NOTE: The toolbar will disappear after a few seconds. To make the toolbar display again, move your mouse cursor towards the bottom of the screen.
Using the Q&A tool
The Q&A tool allows the presenter to accept questions from the audience throughout the presentation. Audience members can use any device to submit their questions. The presenter can see the questions in Presenter View and can even share questions on the large screen.
- To open the Q&A tool, on the presentation toolbar,
The Presenter view opens in a new window:
This view can be used to move quickly between slides, to work with audience tools, and to view speaker notes. If you are working with multiple displays, this window can be moved to a screen that the audience can't see.
- To open a new session,
The presentation changes slightly. There is now a web address at the top of the slide. This is the address audience members can use to send questions. In the Audience Tools section of the Presenter View window, the "Accepting questions" indicator shows that it is on. There is also an area where questions will appear as they are received, as seen in the following image:
NOTE: If you are not using Google at Indiana University, your audience tools may look slightly different.
As questions are sent, they will appear in the following window:
To see how this works, let's submit a question.
- To open question screen, at the top of the presentation,
Click the web address
A new web page opens. There is a place at the top of the page to ask a question. Users can choose to use their name or ask anonymously.
- To ask a question, type:
Please repeat what you said about making charts.
- To submit the question,
The question appears in the Presenter view window. In this window, you have the option to show the audience the question or keep it hidden.
- To present the question,
The question is now a slide and can be seen by the audience.
- To hide the question, in the Audience Tools window,
Viewing the speaker notes
The Presenter View window can also be used to view the speaker notes during a presentation. As with the Q&A screen, if you have multiple displays, you will want to move the speaker notes to a screen that is not visible to the audience.
The Presenter view window should still be open if not, you will need to open it.
- To open the Presenter view window, if necessary,
- To view the Speaker Notes,
The window changes slightly. While thumbnails of the slides are still on the right, the left side now contains the speaker notes.
Navigating the presentation
The Presenter view window can also be used to quickly move through the presentation or to jump between slides.
- To move through the presentation, in the Presenter view window,
Click the Previous thumbnail
- To jump to a specific slide, in the Presenter view window,
NOTE: Depending on which slide you are currently viewing, your button may say something different than "Slide 2."
- To close the Presenter view window,
- To exit presentation view, on the keyboard, press: