When a publication design has been approved, editors know how many words each story should contain, based on the number of inches allowed in the design. However, when a publication is in its refinement phase, the text of many stories must be adjusted to fit the layout.
The Story Editor in InDesign offers editors and designers an easy way to edit stories from within the layout. The Story Editor suppresses all but the most basic text-styling attributes so we can concentrate on typing and editing text. Changes made in the Story Editor are immediately reflected in the layout window.
Before we finished arranging everything in the newsletter, we allowed the long main story to remain in overset mode. This is indicated at the bottom of the last column on page two by the out port. When resolving overset text, we use the in ports and out ports of text frames. These ports are tiny squares located at the upper left and the lower right of each text frame when activated by the Selection Tool. The ports can be represented in three different ways:
|An empty in port or out port indicates the beginning or end of a story, respectively.|
|An arrow icon at the top left of a frame indicates that the text is linked to a preceding text frame. An arrow icon at the bottom right of a frame indicates linkage to a following frame.|
|The red plus sign in an out port indicates that there is more text in the story to be placed but no more text frames in which to place it. This remaining unseen text is called overset text.|
We can see from the out port of the last frame on page 2 that there is more story to be placed or eliminated.
Let's use the Story Editor to cut out some of the text in the main article.
Step1. If necessary, move to page 2.
Step2. To activate the Type Tool, in the Tools panel,
Step3. To move to the end of the text,
Click after the last word of visible text in the right column
Step4. To activate the story editor, on the Menu bar,
Click Edit, Click Edit in Story Editor
Step5. To select the text to be deleted, scroll down until you see the red bar indicating overset text. When you see this red bar,
Press & Drag text from last sentence before overset text to end of text
Step6. To delete the text, press:
Step7. To exit the story editor, in its upper right corner,
Step8. Save the document.
Inserting a Soft Return
As we look over the text of the newsletter for final modifications, we see that the subheading "Make the experience relevant" is awkwardly hyphenated, causing it to look out of place. If we were to place a hard return in the middle of the line, the large amount of after-paragraph spacing would be applied. This would make the situation worse. Instead, we will create a soft return after the first two words so the next line of the heading will fall immediately below the first line.
Let's insert the soft return.
Step1. To position the cursor, with the Type Tool, in the subheading "Make the experience relevant,"
Click before the "e" in "experience"
Step2. To insert the soft return, press:
NOTE: To eliminate hyphenation in a paragraph, we could uncheck the Hyphenate checkbox in the Paragraph Control panel.