There are still some things we can do to make this publication look better. For example, we could make the subheads stand out a little more, and we could also work with paragraph alignment in the sidebar article to help separate it more from the main body of text. Let's work with the subheads first.
Updating an Existing Paragraph Style
One way to make the subheads stand out even more would be to change their font face and color. Let's change the Subhead font face to Arial and the color to the same red we have used elsewhere in our publication. Changing this style will cause all of the instances where the Subhead style was used to change automatically.
Step1. If necessary, open the Paragraph Styles panel.
Step2. In the Paragraph Styles panel,
Step3. In the panel to the left,
Click Basic Character Formats
Step4. To change the font to Arial Bold, in the font field,
Click "Font Family", type: Arial
Step5. To move to the Character Color options, in the panel to the left,
Click Character Color
Step6. To change the font color to red,
Step7. To accept the changes,
Making Horizontal Justification Choices
When we design a document, we can decide on several ways to align the text. The most commonly used body text alignment choices are align-left with ragged right, and full justification.
In general, when text is ragged right, it is easier to read and lacks the odd spacing that full justification causes. On the other hand, full justification is regarded as neater and more serious in appearance. Newspapers and magazines today largely use the left-aligned, ragged-right strategy. However, these decisions can be based on trends, and also on how well an individual page layout application handles the erratic spacing inherent in full justification. It happens that InDesign handles justification particularly well, so either choice is a good one.
The most important factor in alignment choice is consistency in design among the various components of a publication.
Since the text in the bottom text frame already has an acceptable style, we will only fully justify the text, and apply no other style changes.
Let's do this now. We will need to select all the text in the bottom text frame, and apply full justification to it. But first we need to be on the first page.
Step1. To move to page 1, at the bottom left corner of the window, if necessary,
Click, Click 1
Step2. To select the Type Tool, in the Tools panel, if necessary,
Step3. To select the text in the sidebar,
Click the text in the bottom text frame, press: Control key+A
NOTE for MacOS Users: To select the text in the bottom text frame, Click the text in the frame, press Command key+A.
Step4. To justify the text, in the Control panel,
Adding a Headline to the Sidebar
This text block needs a headline. In order to position the headline precisely, we need to turn the grid and guide lines back on. To view them, we will switch to Normal View using a keyboard shortcut.
Before we change to Normal View, however, we need to deselect the text so we won't overwrite it when we use the shortcut; then, we'll change the view to Normal View with a single key press.
Step1. To deselect the text, on the keyboard, press:
Step2. To switch back to Normal view, on the keyboard, press:
Step3. To activate the Rectangular Frame Tool, in the Tools panel,
Step4. To position the cursor,
Point to the left document margin, at 7 1/2" on the vertical ruler
Step5. To draw the new headline frame,
Press & Drag a frame at the top of the sidebar that is above the text and spans both columns
NOTE: The frame should be about.38 inches high and should extend across the entire top of the sidebar frame.
Step6. To convert the frame to a text frame,
Right-Click the frame, Point Content, Click Text
Step7. To open up the Text Wrap panel, in the Panels group,
Step8. To set the type of text wrap used, in the Text Wrap panel,
Step9. To activate the Text Tool, in the Tools panel,
Step10. To begin typing into the new frame,
Click inside the frame
Step11. To add our headline text to the frame, type:
Vary your course activities to maintain interest
Using the Eyedropper Tool to Copy and Paste Text Formatting
We have discussed how to create and use styles, but sometimes all we need is one more instance of a particular format. We can accomplish this by using the Eyedropper Tool. When we use the Eyedropper Tool on text, it selects all the formatting assigned to the text we are selecting - this makes it easier to apply formatting to newly added text. Before we do this, we'll need to ensure nothing is selected on our page.
Step1. Activate the Selection Tool, and click on the pasteboard to ensure nothing is selected.
Step2. To activate the Eyedropper Tool, in the toolbox,
Press & Hold, Click
Step3. To select the style to use, in the headline text frame at the top of the page,
Click "Virtual Classroom..."
Step4. To apply the style to the headline we just created for the sidebar,
Press & Drag from the beginning of "Vary your course activities..." to the end of the line
NOTE: Clicking the empty space around the headline will format the text frame instead of the headline.
Step5. To activate the Selection Tool, in the Tools panel,
Step6. To select the frame we want to edit, in the bottom text frame,
Click the headline frame
Step7. To center the headline vertically inside of its frame, at the far right of the Control panel,
Placing One InDesign Document into Another
The first page of this newsletter is missing an important piece - the table of contents. Fortunately, we have the table of contents as a separate InDesign file that we can place into our publication. We can accomplish this in the same way we would add plain text or a word document to our publication.
First, we need to ensure we don't replace what we have selected.
Step1. To deselect any selected items, in the Menu bar,
Click Edit, Click Deselect All
Step2. To insert the table of contents file into our newsletter,
Click File, Click Place...
Step3. To select the file,
Step4. To finish placing the file,
Click 2 1/2" down the left edge of the right column
Step5. To set the text wrap for the object we inserted, in the Text Wrap panel,
Balancing Ragged Lines
One last technique we can apply to our main body of text is to balance the ragged lines. When used in a column format, it is common for text to have shorter lines at the end of paragraphs. This can cause problems with readability and focus.
Occasionally, a line at the end of a paragraph will have a single word. This is called an orphan in design terms. An orphan can also be a line at the end of a paragraph that is on one page, while the rest of the paragraph preceding it is on a previous page.
Alternately, a widow in design terms is a single line of text at the end of a page, while the rest of the paragraph it is associated with is on the next page.
By balancing ragged lines, InDesign lengthens some lines and shortens others in order to balance the columns throughout the publication. This is one of the ways InDesign allows us to control this problem.
Let's do this now. We must have the Type Tool selected to balance the ragged lines.
Step1. To select the Type Tool, in the Toolbox,
Step2. To select the text,
Click anywhere in the main body text, press: Control key+A
NOTE for MacOS Users: To select all the text, Click anywhere in the main body text; on the keyboard, type: Command key+A.
Step3. To balance ragged lines, on the far right side of the Control panel,
Click, Click Balance Ragged Lines
Step4. To deselect the text,
Click the pasteboard
NOTE: Maintaining or removing ragged lines is a matter of editorial style and preference. Some graphic designers prefer to leave ragged lines because it increases white space and allows the reader's eye to rest.
Step5. Save the document.