We need a second page with which to work; when we initiated the New Document specifications, we included only one page. Hence, we will need to insert one more.
Using the Pages Panel
In InDesign, we work with Pages using the Pages panel. The Pages panel is docked on the bar of panels at the upper right of our screen.
Let's open the Pages panel now.
Step1. To open the Pages panel, in the Panels group,
NOTE: Master pages are covered in more depth in the workshop: InDesign CC 2017: Using Page Masters for Efficient Design.
Inserting New Pages
Inserting new pages into a document is an easy task. We can insert as many pages as we need, updating as we accumulate more content. For now, we want to insert one more page. When the page is in place, we will add some text.
Step1. To insert another page, in the Pages panel,
InDesign can import formatted text from sources including InDesign documents, word processing files, spreadsheet applications, text, or table editors. It employs a sophisticated method of importing the formatting characteristics as well as the text.
Sometimes writers contribute stories in word processing applications such as MS Word. If the original formatting of the source documents is exactly the same as the destination InDesign document, the results will be consistent throughout. More frequently, however, typographic characteristics of contributing articles differ from those in the final InDesign document. In these cases, unless the text is reformatted, the final InDesign document will look incongruous and erratic. Accordingly, it is important to carefully examine the formatting of source documents to ensure consistency in the final layout.
Our newsletter's front page article has already been created and saved in plain text format so we can make formatting decisions in InDesign later. Thus, for now we will place it directly onto our newsletter and not have to worry about formatting.
With some fundamental layout choices in place, we will fill the document pages with the text of our main article The article we import is expected to eventually extend from the front onto the back page of our newsletter. In Adobe InDesign, when we place a text or graphic file, we are importing it into the document from another source.
Finding the File
It is typical for contributors of a publication to submit articles to a layout artist who then places all the articles in a single folder. As we place the first file into our InDesign spread, we will locate this folder.
Step1. To view page 1 in the document window, in the Pages panel,
Modifying a Frame with the Selection Tool
At the top of the Tools panel there are two selection tools, represented by arrows: one black and one white. These tools select frames and objects so we can manipulate them.
The black arrow is the Selection Tool. It selects an entire frame so it can be smoothly moved, resized, or rotated. We can also deselect all of the objects on our page using the Selection Tool - all we need to do is click on the pasteboard. Before we place our text into our InDesign document, we'll want to ensure nothing is selected on our page.
Step1. To activate the Selection Tool, in the Tools panel,
Step2. To ensure that nothing is selected,
Click the pasteboard
Step3. To begin placing the document, on the Menu bar,
Click File, Click Place...
NOTE for MacOS Users:Click File, Click Place... Then, in the Place dialog box, Click the Show Import Options checkbox.
Step4. Open the Stories folder.
Step5. To select the file,
NOTE for MacOS Users:Double-Click main.txt. In the Text Import Options (main.txt) dialog box, in the Character Set: field, Click, Click ANSII.
Using Flow Options
Before we go ahead and place the text into our document, we need to determine how the prospective text should be flowed into our columns. If our next action were to simply click into the document with the loaded cursor, our text would be deposited into the document—but into only one frame. If this happened, we would then have to manually distribute text into each of the columns. This is called manual text flow. Instead, we want our incoming text to cascade throughout successive columns and stream from page to page. To do this, we will need to add a keystroke to our mouse click.
The way text will be loaded is indicated by the cursor's icon. When we press a key, the cursor will change to a different icon, indicating that when we finally click the mouse, we will invoke another method of distributing text into the document. The method of text dispersal we want is called autoflow. Autoflow adds pages and frames until all text is flowed into our document.
We will now autoflow the loaded text into the document.
Step1. To correctly position the cursor,
Point to the left upper corner of first column, underneath the nameplate
Step2. To autoflow text into the layout, press:
Shift key and Click the mouse
NOTE: When we press Shift key, the part of the cursor changes to an Autoflow icon .
NOTE: When we position the loaded text icon next to a guide or grid snapping point, the black pointer becomes white.
NOTE: If the text is centered, select the text and Click the left-align button in the Control panel.
Resizing a Text Frame
Both text and graphic frames can be moved, resized, and otherwise manipulated. When text frames are resized, the text inside it simply reflows through the frames that already exist. We will use the Selection Tool to alter this frame's shape.
We will select each of the two frames that extend through the nameplate and squeeze the top borders downward, out of the way of the nameplate.
Step1. To select the second column, with the Selection Tool active,
Click the second column
Step2. To bring the top border downward,
Press & Drag the top center handle downward below the nameplate
Step3. To resize the third column,
Click the third column, Press & Drag the top center handle downward below the nameplate
Working with the Dynamic Spelling Checker
A professional publication should never contain spelling errors. Accordingly, InDesign offers spell-checking and correcting in its features, and we need to choose which options to activate. There are three options: Check Spelling, Autocorrect, and Dynamic Spelling. Their functions are:
- Check Spelling: Uses a dialog box that finds all the misspelled words and allows you to correct them
- Autocorrect: corrects spelling as you type
- Dynamic Spelling: visually indicates which words are suspect in your document
Today we will check spelling in our document with Dynamic Spelling.
Let's turn on Dynamic Spelling now.
Step1. To initialize Dynamic Spelling, from the Menu bar,
Click Edit, Point Spelling, Click Dynamic Spelling
Step2. To see the spelling error, in the Pages panel,
Step3. To correct the spelling error,
Click, Right-Click the misspelled word, Click their
Step4. Save the document.