There are several reasons to create an Adobe Acrobat Portable Document Format (PDF) of a publication. First, creation of a PDF is a requirement of print vendors for proofing and markup purposes; it is used to define the final document's appearance. Second, a PDF allows publishers to distribute documents electronically so they appear exactly as designed.
To view PDFs, users need the Adobe Acrobat Reader plug-in, which is a free software download from Adobe's Web site. Acrobat Reader is ubiquitous among computer users; chances are most users already have it.
When we create a PDF, we can choose from many options that pertain to quality, distribution method, and file size. In a moment, we will explore the various choices.
Today we will create a printable document that may also be used online.
Step1. If necessary, activate the Classroom Technology Today.indd tab.
Step2. To begin the output process, on the Menu bar,
Click File, Click Export...
Step3. To choose to save as PDF, in the "Save as Type" field,
Click, Click Adobe PDF (Print)
Step4. To save to the packaged folder,
Click, Double-Click epclass, Double-Click InDesign Masters folder
Step5. To continue saving as a PDF,
- High Quality Print: Creates PDFs for quality printing on desktop printers and proofing devices. These PDFs can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.
- PDF/X standards (various): Several ISO standards whose purpose is to facilitate graphics exchange. Therefore, they enforce a series of printing related requirements such as embedding and color specifications.
- Press Quality: Creates PDF files for high-quality print production destined for digital printing or for separations to a a commercial printer or print service provider an. This produces the highest quality. These PDF files can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.
- Smallest File Size: Creates PDF files for displaying on the web, an intranet, or for email distribution. This set of options uses compression, downsampling, and a relatively low image resolution. For best results, avoid using this preset if you intend to print the PDF file.
Step6. To choose the High Quality Print option, if necessary, in the Adobe PDF Preset field,
Click, Click High Quality Print
Step7. To see our PDF document after we create it, in the Options group,
Click "View PDF after Exporting" checkbox
Step8. To allow hyperlinks to be active in our document, in the Include group,
Click the Hyperlinks checkbox
Step9. To create the PDF,
Viewing the PDF
Acrobat allows us to view in a number of ways. We will view this document in Full Screen mode.
Step1. To view in Full Screen Mode, on the Acrobat Menu bar,
Click View, Click Full Screen Mode
Step2. To open the hyperlink in a web browser,
Step3. When the security warning dialog box appears,
Step4. Close the browser window and return to the PDF.
Step5. To navigate to page 2 of the document,
Click in the document
Step6. To view the rest of the document,
Click two more times
Step7. To return to the cover page, on the keyboard, type:
Step8. To exit Full Screen mode, on the keyboard, type:
Step9. To close Acrobat Reader, on the Menu bar,
Click File, Click Exit
NOTE for MacOS Users: To quit the application, on the Menu bar, Click File, Click Quit.