The default folders listed in the Navigation may be sufficient, but often Outlook users will want, or even need, to create more specific folders. These folders can be used to organize messages and keep the Inbox from becoming cluttered.
The following video will show us how to create personal folders.
Description of the video:
When we first start using Outlook the default folders listed in the navigation pane may be sufficient for our needs but most seasoned Outlook users have a long list of folders that they have created to organize their messages.
These personal folders can be added edited and deleted at any time so let's create a personal folder and move an email message into that folder.
To begin we want to right click on the folder where we want the new folder to appear in this case we want to add a folder to the inbox so we're going to right click the end box folder and then click new folder.
The inbox folder expands and a box with a flashing cursor appears this is where we can name our new folder let's name this potential new clients and press enter.
A small triangle appears to the left of the inbox folder indicating that sub folders exist.
We can move an email message to a folder by dragging it from the central viewing area into the folder in the navigation pane we can also move one folder into another the same way.
Let's move a message into our new folder.
I'm going to press and drag a message onto the potential new clients folder in the navigation pane when I release my mouse the message is now located in the new folder.
Folders created this way are stored on the Outlook Exchange server there's no limit to the number of personal folders we can create an Outlook and there's not a limit on the size of the folders.