Now that we have finished editing and formatting the body of our document, there are a few things we can do to make it even better. Let's begin by creating a header that provides the date of the latest revision. Word does not consider the headers and footers to be part of your main document. When the headers and footers are in view, the rest of the document is grayed out and not currently editable.
The Header and Footer tools are on the Insert tab.
Step 1. To switch to the Insert tab, on the Ribbon,
Click the Insert tab
Step 2. To begin choosing a Header and Footer view, in the Header & Footer group,
Step 3. To choose the blank header,
Step 4. In the text placeholder, type:
Adding a Date Code
We can add a date code that will automatically change when we open the document. This feature is particularly useful when used to track different versions of a file.
Step 1. To view the Header and Footer Design contextual tab, if necessary, on the Ribbon,
Click the Design tab
NOTE for MacOS Users: To see the header and footer tools, Click the Header & Footer tab, if necessary.
Step 2. To begin adding a Date Code, in the Insert group,
Step 3. Choose any date and time format.
Step 4. To set the date to automatically update,
Click the "Update automatically" checkbox
Step 5. To close the Date and Time dialog box,
Adding Page Numbers
Page numbers can be added in a document through the header and footer as well as through the Insert Page Numbers command. Since we have the Header and Footer Design tab open, let's insert page numbers on the footer of our page.
The process of adding page numbers varies between Windows and MacOS.
NOTE for MacOS Users: Skip forward to the heading, "Adding Page Numbers on MacOS".
Adding Page Numbers on Windows
Let's see how to add page numbers when working in Windows.
Step 1. To begin inserting page numbers, in the Header & Footer group,
Step 2. To choose the footer,
Point to Bottom of Page
Step 3. To choose the centered page number,
Click Plain Number 2
NOTE: To suppress the header on the first page, on the Header & Footer Tools Design Tab in the Options group, click the "Different First Page" checkbox.
Step 4. To close the header and footer and return to the document, in the Close group,
When adding page numbers while working in Word 2016 for Mac, we will need to move to the footer first.
Step 1. To select the footer,
Click in the footer of the page
Step 2. To begin inserting page numbers, on the Header & Footer tab,
Click , Click Page Number
Step 3. To change the alignment,
Click , Click Center
Step 4. To accept this change and insert the page number,
Step 5. To close the header and footer and return to the document,