When using Word 2016, we can insert images we find online or we can bring in images from other sources. We can use digital pictures that we have taken ourselves, scanned photographs or drawings, and images taken from clip art packages that we have purchased.
For today's workshop, we will insert a picture that was taken by a staff member and saved in a folder. This image will eventually be placed to the left of the introduction paragraph.
NOTE: For a walkthrough of this section, watch this video.
Step 1. To return to the top of the document, press:
Control key+Home key
Step 2. To move to the Insert tab, on the Ribbon,
Click the Insert tab
Step 3. To begin inserting the photo,
NOTE for MacOS Users: It may be necessary to Click Picture from File....
Step 4. To move to the desktop,
Step 5. To open the epclass folder,
Step 6. To open the subfolder,
Double-Click the IndianaStateParks folder
Step 7. To insert the image,
Step 8. To select the image, if necessary,
Click the image
Step 9. To resize the image,
Press & Drag the lower-right handle up and to the left until the image is approximately 1.5 inches wide and 2 inches tall
Step 10. To modify the layout,
Click , Click (Tight)
NOTE for MacOS Users: The Layout Options button does not appear in Word 2016 for Mac. To modify the Layout, on the Picture Format tab, Click , Click Tight.
Step 11. To move the image,
Press & Drag the image below the title and to the left of the introduction
Step 12. Modify the image size and adjust the placement of the image until it looks like this:
Adding Alternative Text
Images and graphics added to Word should be given alternative text that can be read by a screen reader. This is especially important when images contain content that is essential to the text and are not merely decorative.
The first time we add alternative text, we will go through several steps. After that, we will add the Alt Text button to the Quick Access Toolbar so that it is more easily available.
Step 1. To begin adding the alternative text to this image,
Right-Click the picture, Click Format Picture...
Step 2. To move to the Layout & Properties options,
Step 3. To see the Alt Text options,
Step 4. To add a description, in the Description field, type:
Photo of stream in the forest
Step 5. To close the Format Picture pane,
Adding the Alt Text Button to the Quick Access Toolbar
All images and graphics (tables, charts, etc.) in our document should include alternative text. To save time, we can add the Alt Text button to the Quick Access Toolbar.
NOTE for MacOS Users: While Word 2016 for Mac does have the ability to customize the Quick Access Toolbar, currently the Alt Text button is not one of the available options which can be added.
Step 1. To begin customizing the Quick Access Toolbar, on the Quick Access Toolbar,
Step 2. To change the command list,
Click More Commands...
Step 3. To see more commands,
Click Commands Not in the Ribbon
Step 4. To see the Alt Text button, if necessary,
Step 5. To add the Alt Text button, in the list of commands,
Click , Click
Step 6. To accept this change and close the dialog box,