A standard way of organizing information is to create a table. However, we can also use tabs to organize simple collections of information. In our document, we have a list of information regarding northern state parks. Currently, it is a messy tabbed list of park names, dates, and sizes. We want to make the list into a neat set of three columns. We can work with the ruler, deleting, adding, and moving different kinds of tab stops until our information forms a readable list.
Aligning data using tabs requires two things: tab stops on the ruler, to indicate where data is to be moved by the tab characters, and the actual tab characters, which are inserted into the text using the Tab key on the keyboard.
Adding and Removing Tab Stops Using the Ruler
By adding custom tab stops to the ruler, we'll be able to format the columns of our list easily. First we will select the entire table, including the column titles, by pressing and dragging our mouse over the desired text.
We will be working in the section titled "Northern Indiana State Parks."
Step 1. T o see the "Northern Indiana State Parks" section, if necessary,
scroll until you see the heading
Step 2. To select the list of parks,
Press & Drag across the entire list, including column headings
NOTE for MacOS Users: The left tab symbol looks much different in Word 2016 for Mac:
Step 3. To add a left tab stop,
Click just below the 2.0" mark on the ruler
Step 4. To remove the tab stop,
Press & Drag the tab stop off the ruler
Step 5. To add a new tab stop,
Click just below the 1.5" mark on the ruler
Step 6. To add another left tab stop and align the third column,
Click just below the 2.5" mark on the ruler