Because we created a new presentation, PowerPoint automatically assigned the Title Slide layout to the first slide. A layout is the template that specifies how the elements of a slide are arranged. PowerPoint includes many standard layouts, or we can create custom layouts to meet our specific needs.
Layouts usually include placeholders to guide the placement of text and graphics. Placeholders also control the size of text and graphics and may adjust according to slide content. Using the placeholders also makes creating an accessible presentation more simple to perform.
Let's see how placeholders work.
Step 1. To select the Title placeholder,
Click the "Click to add title" placeholder
Step 2. To enter a title, type:
Creating a Presentation
Step 3. To select the subtitle placeholder,
Click the "Click to add subtitle" placeholder
NOTE: Alternatively, we can use a keyboard shortcutto move the cursor from one placeholder to another placeholder. To do so, press:Control key+Enter.
Step 4. To enter a subtitle, type:
Step 5. To deselect the placeholder,
Click outside of the placeholder
Let's say that we want to create this presentation as quickly and effortlessly as possible. Another teacher in our school uses a similar PowerPoint presentation with his students, and he has offered to let us use his slide show. We decide this is a good option. We can start with his presentation and customize it to suit our needs.
We can easily reuse slides from another presentation, but first we will add a slide of our own.
Step 1. To create a new slide, on the Home tab of the Ribbon, in the Slides group,
NOTE for MacOS Users: In PowerPoint 2016 for Mac, there are no group names on the Ribbon, but the groups or tools are often clustered similarly.
Step 2. To select the Title placeholder,
Click the "Click to add title" placeholder
Step 3. To enter a title, type:
Planning a Presentation
Step 4. To place the cursor to begin entering the first point,
Click the "Click to add text" placeholder
Step 5. To enter the first bullet, type:
Determine the purpose of the presentation
Step 6. To move to the next line, press:
Step 7. To enter the second bullet, type:
Determine the audience
Step 8. To move to the next line, press:
Step 9. To enter the third bullet, type:
Decide on the content
Step 10. To deselect the placeholder,
Click a blank area of the slide
Adding Presenter Notes
Have you ever attended an event where the presenter read word-for-word from his PowerPoint slides? If so, you probably know that this is not an effective way to deliver a presentation.
Microsoft integrated the use of bullet points into slide layouts for a reason. Developers at Microsoft knew that good PowerPoint presentations do not include all the content that will be covered during a presentation. Therefore, the text is meant to serve as an outline, so a speaker can remember what he or she is going to say.
But what if a presenter doesn't have much time to prepare for a presentation? Experts at Microsoft made provisions for this scenario. Speaker notes can be added to a presentation and displayed for the presenter if he or she has access to double monitors during the presentation. However, these notes are not visible to the audience. Notes can also be useful for practicing a presentation or for providing printed notes to those who cannot attend a presentation. Let's add speaker notes to one of our slides now.
Step 1. To move to the View tab, on the Ribbon,
Click the View tab
Step 2. To open the Notes pane, in the Show group,
Step 3. To begin to add notes to this slide, in the Notes pane,
Click "Click to add notes"
Step 4. To enter a note, type:
Tell story about a presentation that included so many bells and whistles that the audience completely missed the point that was being made.
NOTE: While the Notes pane appears to be small, it will hold unlimited amounts of text.
Step 5. To deselect the text in the Notes pane, in the slide thumbnail list,
Click on slide 2
Saving the File
When working with PowerPoint, it is a good idea to save our work often. PowerPoint provides a number of different ways to do this. The first time we save, we will use the Quick Access toolbar, but as we go through this workshop, we will explore other ways to save as well.
Step 1. To save the file, on the Quick Access Toolbar,
Step 2. To browse for the Save in location, in the second column,
Setting the Location and Filename
NOTE for MacOS Users: On a Macintosh, the Save in field is above the list of visible folders and files, and is labeled "Where:". To move to the desktop, press the key combination Command key+D. From there, you can move into the epclass folder.
Step 1. To open the correct subfolder, if necessary,
Double-Click the PPT_Basics folder
Step 2. If the filename is not highlighted,
Press & Drag across the default filename
Step 3. To rename and save the PowerPoint file, in the File name field, type: