Delivering the Presentation

Once a presentation has been created and rehearsed, it is ready to be delivered to an audience.

Step 1. To move to the Slide Show tab, on the Ribbon,

Click the Slide Show tab

Step 2. To start the presentation from the beginning, in the Start Slide Show group,

Click

NOTE for MacOS Users: The button label is "Play from Start."

The presentation opens with the first screen.

In the bottom-left corner of the screen, there is an invisible toolbar. This toolbar appears when you move the mouse while in Slide Show view.

Step 3. To access the toolbar,

Point to the bottom-left corner of the slide

Transparent buttons appear:

NOTE for MacOS Users: The buttons in PowerPoint 2016 for Mac look different but have similar functionality.

Let's first explore the navigation buttons. These buttons provide an alternative to simply clicking through a presentation. The first button on this toolbar allows you to navigate back to the previous slide or animation, and the Next button is used to move forward to the next slide or animation.

Step 4. To bring in the animated title and subtitle,

Click twice

Step 5. To move to the next slide,

Click

The presentation moves one slide forward. Note that the color of the button changes when you point to it.

Step 6. To move back to the previous slide,

Click

The screen reverts to the first slide in the presentation.

Step 7. To proceed through the slide show,

use any keyboard navigation technique

Next we will use the See all slides button to move to the seventh slide

Step 8. To see all of the slides, in the lower-left corner of the slide,

Click

The Slide Sorter view appears within the slide show.

Step 9. To move directly to the seventh slide,

Click slide 7

The seventh slide is now visible on the screen.

NOTE for MacOS Users: To move directly to slide 7, Click the slide icon, Click By Title, and then Click "7 Creating a Table".

PowerPoint provides a built-in "laser pointer", an easy way for a presenter to call attention to a bullet point or other object on a slide, when in Slide Show or Reading view.

NOTE for MacOS Users: The laser pointer feature does not exist in PowerPoint 2016 for Mac.

Step 10. To activate PowerPoint's built-in laser pointer, press:

Control key and hold down the left mouse button

The cursor simulates a laser pointer. As long as you keep your mouse button held down, you can use the cursor to point to items on the slide.

In addition to the keyboard shortcuts we learned earlier, we can also use the following techniques when opening or moving through a presentation:

NOTE for MacOS Users: Not all of these shortcuts will work in PowerPoint 2016 for Mac.

Adding Ink Annotations

Another feature of PowerPoint is the ability to add ink or highlighter annotations to the screen while delivering a presentation. These annotations enable a presenter to highlight, underline, or otherwise draw attention to specific sections of a given slide. These annotations are easily erased, but may also be stored with the presentation using PowerPoint 2016 for Windows. Ink annotations do not alter or destroy the contents of a slide.

NOTE for MacOS Users: In PowerPoint 2016 for Mac, annotations are automatically discarded when you end your Slide Show, with no option to save the annotations made. To capture your annotations, you may want to capture a screen grab of the entire screen, by pressing Command key+3.

Let's add some annotations to a slide using this tool.

Step 1. To access the annotation tools, on the bottom left corner of the screen,

Click

A menu appears. The annotation options include Pen or Highlighter.

NOTE for MacOS Users: The user interface for the Pen tool is different in PowerPoint 2016 for Mac, but the tool behaves similarly. The Highlighter tool is not available in PowerPoint 2016 for Mac.

Let's choose the middle option, Pen.

Step 2. To activate the pen,

Click the Pen tool

Note that the cursor changes from a white arrow to a red dot.

NOTE: The cursor doesn't change when working in IUanyWare.

Let's add an ink annotation with the Pen tool.

Step 3. To add an annotation,

Press & Drag anywhere on the screen

Like a pen, the cursor allows a presenter to underline, circle, or otherwise annotate the slide.

The default color for the pen is red. However, we have a range of options available. Let's change the color of the pen.

Step 4. To change the color of the pen,

Click , Click any color

The cursor now changes to the selected color.

Step 5. Add some ink annotations in the new color.

The annotations will remain on our slides until we remove them or choose to discard them.

Some presenters may prefer to highlight words or phrases. Let's see how to do that now.

Using a Highlighter

During a presentation, the presenter may also want to highlight particular words or sentences. PowerPoint has a feature that allows us to add highlighting effects while presenting the slide show.

NOTE for MacOS Users: The Highlighter tool does not exist in PowerPoint 2016 for Mac.

Step 1. To access the highlighter, in the bottom-left corner of the screen,

Click

We will choose Highlighter from the menu.

Step 2. To activate the highlighter,

Click the Highlighter tool

Note that the ink pen changes to a yellow highlighter.

Let's add some highlighting to the slide.

Step 3. To highlight some text,

Press & Drag any text

NOTE: The default color for the highlighter is yellow. However, we can change the color of the highlighter in the same manner that we changed the color of the pen tool.

Removing Ink Annotations

Annotations can be useful, but may not be a necessary part of the presentation. Annotations may be removed one by one, by slide, or discarded when exiting the presentation.

Let's first remove some of the annotations on this slide with the Eraser tool.

NOTE for MacOS Users: The Eraser tool does not exist in PowerPoint 2016 for Mac. It may be possible to change the pen color to match the slide background, and draw over the other annotation.

Step 1. To access the eraser tool, in the lower-left corner of the screen,

Click , Click the eraser tool

The cursor changes to an eraser.

Step 2. To erase an annotation,

Click on an annotation

Note that the eraser erases the whole annotation with one click.

Step 3. To turn off the eraser, press:

Esc key

NOTE: There may not appear to be a change, but if we move the cursor slightly, the eraser tool cursor changes back to an arrow.

Let's exit the presentation with ink annotations still showing on the slide.

Step 4. To exit the presentation, press:

Esc key

A warning dialog box appears:

Any annotations kept with the presentation become objects on the slide. They may be later manipulated or deleted in Normal view just like any other object.

We will discard the annotations.

Step 5. To discard the annotations,

Click

The annotations are erased, and we are returned to Slide Sorter view.

NOTE for MacOS Users: In PowerPoint 2016 for Mac, annotations are automatically discarded when you end your Slide Show, with no option to save the annotations made. To capture your annotations, you may want to capture a screen grab of the entire screen, by pressing Command key+3.

Step 6. Save the presentation Creating_a_Presentation.pptx.